Center of Grace seeks bilingual admin assistant

BILINGUAL ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

The Center of Grace has been serving the community since 1999, helping those who are most in need. Our staff and volunteers welcome everyone with care and compassion, regardless of the situation they may be experiencing. Our mission is to offer a safe space of hospitality for all; attend to basic, health, and educational needs; and provide opportunities to share, learn, and grow into self-sufficiency. Our vision is to strengthen families and individuals, nurture children, and build a resilient community. We do this by partnering with many organizations, businesses, civic groups, and communities of faith, and by creating new programs when we see a need that is unmet. We welcome and serve everyone regardless of race, color, national origin, sexual orientation, age, religion, or different ability. 

We are looking for a bilingual (English/Spanish) responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include assisting in daily office needs, managing our organization’s general administrative activities, and providing service to our community.

1. Reliable presence at the Center during office hours (M-F, 8:30 am-12 and 1-4 pm) to greet and assist clients and visitors and share information about the Center and other community resources; answer the phone and, review and refer or respond to mail, voicemails, and email messages.
2. Prepare deposits slips
3. File invoices/records. Keep up to date
4. Create and maintain all forms needed for administration and programs
5. Manage calendar reservations on the calendar for programs/activities at COG
6. Coordinate logistics for events for programs and events including taking donations, sorting, recommending distribution plans, scheduling appointments, updating related databases, and managing resource distributions to clients for activities such as, Shoe Fund, school supplies, holiday gifting, etc.
7. Schedule and coordinate JCCC dental appointments for their mobile van at COG
8. Schedule building inspections (boiler, fire alarm, extinguishers, kitchen hood suppression, etc.)
9. Maintain Center of Grace volunteer database
10. Attend and represent the Center at community resource fairs when needed
11. Other duties as assigned

REQUIREMENTS AND SKILLS

• Proficiency in oral and written English and Spanish
• Demonstrated experience as an Administrative Assistant or Office Manager
• Knowledge of basic bookkeeping, office management systems, and procedures
• Working knowledge of office equipment, including printers and copiers
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Accuracy, attention to detail, and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School diploma; additional qualifications as an Administrative assistant or Office Manager will be a plus.

This is an hourly position. Salary Range: $15 – $17.50/hour, depending on experience.

Please contact Sylvia Romero:  [email protected]  or call 913-764-1353